Job Description

HR Administration:

- Maintain and update employee personal files, records, and HR databases.
- Prepare and maintain HR-related documentation, letters, forms, and reports.
- Assist with employee onboarding and offboarding processes.
- Coordinate employee orientation, documentation, and necessary joining formalities.
- Maintain records of employee leave, attendance, and other HR-related information.
- Assist in preparing employment contracts, confirmation letters, transfer letters, and other HR correspondence.
- Ensure proper filing and confidentiality of employee information.
- Assist with monitoring expiry dates of employment contracts, work permits, certificates, and other relevant documents.

Recruitment & Manpower Coordination:

- Coordinate recruitment activities, including job postings, candidate screening, interview arrangements, and follow-ups.
- Maintain and update candidate databases and recruitment records.
- Coordinate pre-employment documentation and reference checks.
- Liaise with candidates and hiring managers throughout the recruitment process.
- Assist in preparing manpower reports and recruitment updates.

Employee & Payroll Support:

- Assist with monthly payroll preparation by providing accurate attendance, leave, overtime, and other relevant information.
- Coordinate employee queries relating to HR policies, leave, attendance, benefits, and administrative matters.
- Assist in maintaining accurate employee attendance and timesheet records.
- Support the HR team in employee engagement and welfare activities.

General Administration:

- Handle HR correspondence, emails, and general administrative matters.
- Prepare reports, presentations, spreadsheets, and other HR documents as required.
- Coordinate meetings, appointments, and HR-related activities.
- Liaise with internal departments, employees, clients, and external parties when required.
- Ensure compliance with company HR policies, procedures, and applicable labour requirements.
- Perform other HR and administrative duties as assigned by management.